аЯрЁБс>ўџ ўџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџ§џџџўџџџўџџџ   !"#$%&'()*+,-./0123456789:;<=>?@ABCDEFGHўџџџўџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџRoot EntryџџџџџџџџВZЄ žбЄРOЙ2К ЇЧYTЪICONTENTSџџџџ ŒCompObjџџџџџџџџџџџџVSPELLINGџџџџџџџџџџџџxўџџџўџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџr books were still being audited she didn t have all the figures to hand. Jane also mentioned she would like to buy some flowers for our auditor, Christine Roberts, as a thank you and would the PTFA fund this. Everyone agreed this was acceptable. Action: Jane Arnold Jane also wants to add Caroline as a signatory and remove Sue for convenience and this was also agreed. Jane will liaise with Caroline and Sue and arrange for the appropriate form to be signed. Action: Jane Arnold, Caroline Brown, Sue Kynaston Head teacher s report Mark Freeman provided the following report which Sarah Bradley read out: I m sorry I m not able to be present tonight - thank you very much to Sarah for agreeing to deputise for me. Over the past year the PTFA has continued to play a very important role in the life of the school, firstly by putting on events for the whole community to enjoy, and secondly by raising another large sum of money which goes to provide many extras for the children to enjoy. These have included: Dictionaries and bibles for Y6 leavers Support for Y6 leavers Disco New play equipment on the field New seating in the playgrounds Cameras for classes New sports kit for KS1 and KS2 teams The events have once again been exceptionally well-organised: special thanks to Julie Jeal for the Summer Fair, Sarah Baker-Attwood for the Christmas Bazaar, and Julie Windows and Phil Holman for the Fireworks event. All of the PTFA events and fundraising activities, big and small, have been wonderful team events - we are very fortunate to have such a great group of people who get involved. However, we are in need of new blood as the organisers we have will not be here forever! If you think you would like to get a bit more involved, now s the time! Finally, a big thank yCHNKWKS ŒјŠTEXTTEXTzjFDPPFDPPnFDPPFDPPpFDPPFDPPrFDPPFDPPtFDPCFDPCvFDPCFDPCxFDPCFDPCzSTSHSTSH|hSTSHSTSHh}ЂSYIDSYID €SGP SGP €INK INK "€BTEPPLC &€0BTECPLC V€(FONTFONT~€ВTOKNPLC 04STRSPLC x:PRNTWNPRВtble. Action:ST MICHAEL S PARENTS, TEACHERS AND FRIENDS ASSOCIATION MINUTES OF MEETING HELD IN THE ORANGE ROOM ON TUESDAY 20 OCTOBER 2009 AT 7.30PM Those present Sarah Bradley (Teacher), Sally Elvin (Teacher), Isabel Marsden (Chair of Governors) Caroline Brown (Chair), Suzanne Kynaston (Vice-Chair), Jane Arnold (Treasurer), Debbie Brunt (Publicity Officer) Julie Jeal, Tina Cashman, Jenny White, Nicci Land, Emma Whitcher, Sarah Baker-Attwood Apologies Mark Freeman (Head Teacher), Julie Windows Chairman s welcome Caroline welcomed everyone, confirmed that this year s fundraising had been fantastic and extended her thanks to everyone involved. Election of Officers and Committee Members Nomination forms were distributed and the following PTFA appointments were made. Caroline Brown - Chair Sue Kynaston - Vice-Chair Tina Cashman - Secretary & Christmas Bazaar Chair Jane Arnold - Treasurer Nicci Land - Assistant Treasurer Debbie Brunt - Publicity Officer Julie Jeal - Summer Fair Chair Committee Members are all of the above plus Jenny White, Sarah Baker-Attwood and Julie Windows. Julie had previously confirmed she would be stepping down as Secretary with immediate effect but wanted to retain her Committee membership. A form was therefore completed for her in her absence and Caroline agreed to pass this on to Julie for her to formally indicate her acceptance. Action: Caroline Brown Minutes of 2008 AGM The minutes of the last AGM were distributed and agreed. Treasurer s report Jane distributed her income and expenditure summary for the year to 31 August 2008 and this attached to these minutes. She confirmed that fundraising had been brilliant and the bank accounts are very healthy. Jane also stated that the Fireworks had already produced some expenditure but as heou to all the staff who have got involved in events during the year. Again we are very lucky to have such an enthusiastic staff who give lots of support to events big and small. Success of all events taken place in this school year (Sept 2008-July 2009) Caroline confirmed most of this had already been covered but there were additional fundraising events that were mentioned. Funmats. This had been very popular and raised a tidy sum. However it was agreed that this was not something which could be done every year, but was something that could be looked at again in the future. Ice-cream Wednesday. Again this was extremely popular and raised lots of money and may be introduced again in the future. Photographs. Another very popular fundraising event with very good results (see AOB). Tea-towels. Isabel Marsden agreed to organise this again this year. Action: Isabel Marsden Bar licence Following on from her organisation of the Fireworks, Emma Whitcher confirmed that this has finally been sorted out. Although Emma didn t know the name of the lady, she confirmed that forms were completed and fees paid and a Y1 parent has been registered with South Gloucestershire and the Police. Jane Arnold mentioned that a copy of the Licence should be sent to Mark and another needs to be displayed in the school to comply with the regulations. Action: Emma Whitcher, Mark Freeman Forthcoming events Fireworks Emma Whitcher confirmed that she and Michelle Jacklin are organising this year s event (although Emma mentioned she would only be able to help this year; next year (and hopefully for a few years afterwards) Michelle will be the contact. She also confirmed that they have a meeting with Mark Freeman on Friday (23 October) to discuss Health & Safety issues. Caroline asked whether the issues of light toys and firelighters had been resolved. Emma confirmed that the Guides were unavailable to do the light toys so she and Michelle have purchased 200 slightly more expensive light toys through a local company (prices range from Ѓ1 for small light toys to Ѓ3.50 for the larger ones). Emma also confirmed that the current team of firelighters, who are all fully trained, have been approached and are willing to go again this year. However, new blood is needed for next year. Jenny White mentioned that her brother-in-law has a pyrotechnic licence and may be willing to join the firelighters next year. She said she d mention it to him. Action: Jenny White Emma also confirmed that the Scouts would be doing their usual food, Lee Baker would be organising the bar and that tea and coffee would be provided. Julie confirmed that Emma can use whatever s in the Parent s Kitchen and any additional drinks could be bought through Mrs Stephens as the Fair Trade contact. The fireworks themselves have been ordered and will be collected on the day due to storage and health & safety concerns. The insurance forms have been completed and the fee has been paid. Jane mentioned that it would be a good idea to send a thank you letter to AXA for their contribution towards paying this fee. Sue agreed to draft something. Action: Sue Kynaston It was also agreed that Debbie should contact the Evening Post to publicise the Fireworks. Action: Debbie Brunt Caroline said thank you to Emma and Michelle for all their efforts so far and that everything seems to be going well. Emma said this was largely due to Julie Windows very comprehensive checklist, so thank you very much Julie. Christmas Bazaar Tina confirmed that everything was ticking along nicely. She was delighted confirm that Paulina from Heart radio has agreed to open the Bazaar and thanked Jenny for writing the initial e-mail approaching them. Tina confirmed that a bear from Initially Yours had been ordered as a thank you. The bear would have a polo-shirt with the school logo on the front and a thank you message on the back. She also mentioned this could be an idea for Y6 leavers. Although quite expensive, Initially Yours would provide 1 free bear for every 10 ordered, effectively a 10% discount. There was a lot of general discussion about how much time Paulina would have and how involved she might be willing to become at the actual event. Tina agreed to send an e-mail to find out. Action: Tina Cashman Jane asked whether Sarah Baker-Attwood s and Julie Jeal s parents would be available to count the money raised at the Bazaar during and after the event. Both ladies confirmed they would be. Jane also mentioned that it would be good to have someone from the school present during the counting and mentioned that Mrs Bower had done this previously. Sarah Bradley said she would ask Debbie Coker if she would like to take over this duty. Action: Sarah Bradley Summer Fair Julie confirmed that she would organise next year s Summer Fair (July 2010), but that she would be stepping down once her daughter enters Y6. Julie agreed to send out a notice, via Mark Freeman, asking if anyone would be willing to take this on. Action: Julie Jeal, Mark Freeman Y6 Disco Julie Jeal confirmed that a group of current Y6 mums had requested details of the previous Y6 disco (July 2008) which Julie had organised and which had been a great success. Those mums are now actively organising this year s disco, so no action is needed on our part. Any other business Art projects. Sarah Bradley read the following request from Mark Freeman: We have recently trialed an arts project in Y3 and Y4 where all children have taken part in creating a mural (on the back of the temporary classrooms). Following this success, I would like the PTFA to consider funding projects in other year groups to create works of art around the school. The cost of a project consists of time for the artists to be in school, together with materials and preparation time. Projects are likely to cost between Ѓ1,000-Ѓ2,000 each. These projects would visually enhance the life of the school, as well as eventually involving every child. I would hope to be able to organise 2 more projects this year, then 3 the following year (i.e. likely costs this year Ѓ2,000-Ѓ4,000, and next year Ѓ3,000-Ѓ6,000). Following much discussion it was decided to agree the cost for this year s projects (i.e. up to Ѓ4,000) but to defer agreement of next year s costs until after this year s projects have been completed. Family photographs. Sally confirmed 70 families had attended the session with 3 separate photographers. It was a very hectic day which should prove extremely profitable. However Sally asked Jane to query the Ѓ50 the PTFA were charged since there was no heating and only lock-up was requested. Action: Jane Arnold Children in Need. Sally requested money for various things connected with this event which will be held on 20 November. Tattoos - Sally will be making them this year; Pudsey Bear - Sally mentioned she would like 2 from The Bear Factory. Nicci Land mentioned that she knows the MD very well and will ask him if they would be willing to donate them. Action: Nicci Land A best dressed teddy bear Wrist bands for children to buy Fruit juice and biscuits for the volunteers. Everyone agreed this was acceptable. Scarecrow hunt. Sally is very keen to organise this in May 2010, with each class making its own scarecrow in secret. This will be discussed again nearer the time. Secret Santa. Sally asked whether it was possible to arrange for Christmas presents to be purchased for parents which would then be wrapped and the children would pay a nominal fee (say Ѓ2) and choose a present for their mum/dad. This would probably be done on over a period of days, a year group (or two) a day, perhaps during PPA time. Nicci mentioned that she is a Body Shop at Home consultant and also makes her own jewellery (for children and adults) and she is willing to provide any gifts we might need. Every agreed this sounded ideal and thanked Nicci for her generosity. It was decided that it would not be possible for Christmas this year, but that a trial run could be done for Mother s Day and if it was successful set this up for Christmas 2010. Action: Sally Elvin, Nicci Land PTFA Laptop. Jenny mentioned that, since Julie is no longer Secretary and we no longer have access to a laptop for doing minutes, etc, would it be possible to buy a laptop for that purpose. Miss Bradley said that we could use a school one. However Jane said that she may be able to donate one; she said it was pretty basic but Tina confirmed that all she really needs is Word. Jane said she would investigate. Action: Jane Arnold Red Arrows. Jenny said that, off the back of enquiring whether the Red Arrows Squadron Leader would be able to open the Christmas Bazaar, she received a reply stating that although this was not possible due to his absence, they would be willing to organise an alternative. Next time the Red Arrows are at Filton they will invite some children to come and meet them. Everyone agreed this was a fabulous opportunity and we should keep in touch with the Red Arrows to facilitate this next year. Action: Jenny White Julie mentioned that she had also enquired about arranging a fly past for the Summer Fair and would be organising this shortly. Action: Julie Jeal Bird boxes. Jenny asked that we thank Karen Parrish in the next PTFA Newsletter for donating the two bird boxes, which Caroline agreed to do. Action: Caroline Brown, Sue Kynaston Spring bulbs for Y2. Caroline mentioned that Mrs Walker asked if the PTFA could fund the purchase of bulbs for Y2 to plant in the courtyard at the back of 2.2. It was agreed to give them a budget of Ѓ50 for this purpose. Christmas Shoebox Appeal. Caroline also confirmed that this was going ahead again this year, with Mrs Walker as co-ordinator. The PTFA agreed to fund any postage required. Jane will liaise with Mrs Walker. Action: Jane Arnold Date of next meeting The date of the next meeting will be Tuesday 8 December at 7.30pm in the Orange Room. Page # of 6 would not be possible for Christmas this year, but that a trial run could be done for Mother s Day and if it was successful set this up for Christmas 2010. 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